Draft a Paycheck Explanation Email for an Employee

What You'll Get

A clear, professional email explaining why an employee's paycheck changed, written in plain language they can actually understand.

The Prompt

You're a payroll specialist. Draft a professional but friendly email to an employee explaining why their paycheck changed. Reason: [describe the change — e.g., new 401k deduction started, federal withholding updated, benefits premium increased]. Previous net pay: $[amount]. New net pay: $[amount]. Keep it under 150 words and avoid jargon.

Tips

If the change involves multiple factors, ask it to list them as bullet points rather than a paragraph — employees are more likely to actually read a bulleted list. For sensitive changes like garnishments, add "neutral, professional tone — do not name the deduction type."